An Inventory Specialist is responsible for managing and maintaining accurate inventory records through systematic counting, tracking, and reporting processes. This role is crucial for optimizing inventory levels, reducing carrying costs, and ensuring product availability to support business operations and customer satisfaction.
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What is a Inventory Specialist?
An Inventory Specialist is a supply chain professional who oversees the tracking, management, and control of a company's inventory assets. They serve as the central point for maintaining accurate stock levels across warehouses, distribution centers, or retail locations. This role combines technical skills in inventory management systems with analytical abilities to interpret data and make informed recommendations about stock movement, storage optimization, and inventory reconciliation. The specialist acts as a critical link between procurement, sales, and operations teams to ensure inventory accuracy and availability.
What does a Inventory Specialist do?
Inventory Specialists perform daily cycle counts and physical inventory audits to verify system accuracy and identify discrepancies. They investigate and resolve inventory variances by researching receiving documents, shipment records, and transaction histories. These professionals maintain inventory databases, update stock levels in real-time, and generate reports on inventory turnover, shrinkage, and aging stock. They coordinate with purchasing teams to initiate replenishment orders when items reach minimum levels and collaborate with warehouse staff to optimize storage layouts and picking efficiency. Additionally, Inventory Specialists develop and implement process improvements to enhance inventory accuracy, reduce waste, and support efficient inventory rotation according to FIFO (first-in, first-out) principles.
Job Overview
The Inventory Specialist is responsible for maintaining accurate inventory records, optimizing stock levels, and ensuring efficient warehouse operations. This role involves monitoring inventory movements, conducting regular audits, and implementing inventory control procedures to minimize discrepancies and support business operations across multiple locations.
Inventory Specialist responsibilities include:
1. Conduct daily cycle counts and periodic physical inventory audits
2. Monitor and reconcile inventory discrepancies using WMS and ERP systems
3. Coordinate receiving, storage, and distribution of merchandise
4. Implement FIFO and LIFO inventory management methodologies
5. Generate inventory reports including stock levels, turnover rates, and shrinkage analysis
6. Collaborate with procurement and sales teams to maintain optimal stock levels
7. Identify slow-moving and obsolete inventory for clearance actions
8. Maintain accurate SKU data and bin locations in inventory management systems
9. Ensure compliance with safety standards and OSHA regulations in warehouse operations
1. 2+ years experience in inventory control or warehouse operations
2. Proficiency with inventory management software (WMS, ERP systems)
3. Strong mathematical and analytical skills for inventory calculations
4. Experience conducting physical inventory counts and cycle counting
5. Knowledge of inventory valuation methods (FIFO, LIFO, weighted average)
6. Ability to operate material handling equipment (forklift certification preferred)
7. High school diploma or GED equivalent
8. Basic proficiency with Microsoft Excel for data analysis and reporting
Preferred Qualifications
1. Associate's or Bachelor's degree in Supply Chain Management, Logistics, or Business
2. Experience with barcode scanning systems and RFID technology
3. Certification in inventory management (CPIM, CSCP)
4. Background in retail, manufacturing, or distribution center environments
5. Experience with inventory optimization and demand forecasting techniques
6. Knowledge of lean inventory principles and just-in-time (JIT) methodologies
7. Familiarity with OSHA warehouse safety standards and compliance requirements
Bonus Skills
1. Advanced Excel skills including pivot tables and VLOOKUP
2. Experience with SQL for inventory data querying and analysis
3. Six Sigma or Lean certification for process improvement
4. Bilingual skills (Spanish/English) for diverse workforce communication
5. Experience with inventory automation systems and robotics
6. Knowledge of import/export documentation and customs procedures
7. APICS certification in production and inventory management
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