A Purchasing Assistant supports procurement operations by managing purchase orders, vendor communications, and inventory tracking, ensuring timely acquisition of goods and services. This role is vital for maintaining supply chain efficiency and cost control within organizations.
Hiring for this role?
POST THIS JOB FOR FREE
Find more suitable candidates for this role ?
TRY FOR FREE
What is a Purchasing Assistant?
A Purchasing Assistant is an entry-level procurement professional who supports the purchasing department by handling administrative tasks related to acquiring goods and services. They work under the supervision of senior buyers or purchasing managers, ensuring that procurement processes run smoothly and efficiently. This role requires strong organizational skills, attention to detail, and basic knowledge of supply chain principles.
What does a Purchasing Assistant do?
Purchasing Assistants manage purchase order processing, communicate with vendors to obtain quotes and track orders, and maintain accurate inventory records. They assist in comparing supplier prices and terms, resolve minor delivery discrepancies, and update procurement databases. Additionally, they help prepare purchasing reports and ensure compliance with company procurement policies.
Job Overview
The Purchasing Assistant will support the procurement team in managing purchasing activities, vendor relationships, and inventory control. This role requires strong organizational skills, attention to detail, and the ability to process purchase orders efficiently while ensuring compliance with company policies and cost-saving objectives.
Purchasing Assistant responsibilities include:
1. Process purchase orders and requisitions in accordance with company guidelines
2. Maintain accurate records of purchases, pricing, and delivery information
3. Coordinate with vendors to obtain quotes, negotiate terms, and resolve delivery issues
4. Monitor inventory levels and initiate purchase orders for replenishment
5. Assist in vendor evaluation and maintain supplier database
6. Prepare and analyze purchasing reports using Excel or procurement software
7. Collaborate with accounting department to resolve invoice discrepancies
8. Ensure compliance with company procurement policies and procedures
1. High school diploma or equivalent with 1+ years purchasing or administrative experience
2. Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
3. Strong numerical and data entry skills with attention to detail
4. Excellent verbal and written communication abilities
5. Basic understanding of procurement processes and inventory management
6. Ability to handle multiple tasks and meet deadlines in fast-paced environment
7. Legal authorization to work in the United States
Preferred Qualifications
1. Associate's or Bachelor's degree in Business, Supply Chain, or related field
2. 2+ years experience in purchasing or procurement role
3. Experience with ERP systems (SAP, Oracle, or similar)
4. Knowledge of US procurement regulations and compliance requirements
5. Experience with vendor management and contract administration
6. Familiarity with inventory management software
7. Professional certification such as CPSM or CPPB
Bonus Skills
1. Bilingual abilities (Spanish preferred)
2. Advanced Excel skills (pivot tables, VLOOKUP, macros)
3. Experience with e-procurement systems and digital purchasing platforms
4. Knowledge of lean procurement principles
5. Experience in specific industry sectors (manufacturing, retail, or healthcare)
6. Strong negotiation skills with proven cost-saving achievements
7. Understanding of sustainable sourcing practices
Real-time search for over 900 million precise talents globally, covering more than 200 countries and regions.
All categories
Ready to Hire?
Real-time search for over 900 million precise talents globally, covering more than 200 countries and regions.
Are you ready to innovate your recruitment process?
Join thousands of leading companies and experience the next generation of intelligent recruitment
No credit card required ｜ 7-day full-featured trial ｜ Dedicated customer support
Frequently Asked Questions
Your questions, answered
Everything you need to know about TalentSeek and how itcan transform your hiring process.
What is TalentSeek
TalentSeek is an AI-powered global recruitment platform designed to make hiring talent worldwide faster, smarter, and more affordable. Powered by advanced AI Agents, TalentSeek helps companies effortlessly connect with top professionals across borders — breaking human network limits and reducing hiring costs. Start hiring globally with ease. One platform, endless talent.
Who can use TalentSeek ?
TalentSeek is built for recruiters. If you are searching for Global Talent or hard-to-find talent, TalentSeek is a fit for you. We work with companies ranging from Fortune 500 to boutique recruiting agencies — and hopefully, you too.
What distinguishes TalentSeek from other recruitment tools?
TalentSeek is an AI-driven global recruitment platform that enables real-time searching of over 900 million job seekers across more than 200 countries and regions. This platform empowers companies to effortlessly connect with top professionals beyond borders, breaking the limitations of personal networks and reducing hiring costs.
Does TalentSeek have access to global candidate data?
Yes. TalentSeek has 900 million profiles across the globe from dozens of data sources. Covers over 200 countries and regions worldwide.We continue to add region-specific sources to enhance global coverage.
Is there a free trial available for TalentSeek?
Yes. To get started, use the "Start for Free" button to open the platform. Then, sign up or log in to access your account.
