A Talent Acquisition Coordinator is a key support role within the HR department that facilitates the entire recruitment lifecycle, from scheduling interviews to ensuring a positive candidate experience. This position is vital for maintaining organizational efficiency and enhancing employer branding by creating seamless hiring processes that attract top talent.
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What is a Talent Acquisition Coordinator?
A Talent Acquisition Coordinator is a specialized human resources professional who supports the recruitment and hiring functions of an organization. They work closely with recruiters and hiring managers to ensure that the talent acquisition process runs smoothly and efficiently. This role is essential in creating a positive candidate experience and serves as the logistical backbone of the recruitment team, handling administrative tasks and coordination that enable successful talent sourcing and placement.
What does a Talent Acquisition Coordinator do?
A Talent Acquisition Coordinator manages the administrative and operational aspects of the recruitment process. Their responsibilities include scheduling interviews and coordinating communication between candidates, recruiters, and hiring managers. They maintain applicant tracking systems (ATS), post job openings on various platforms, and assist with background checks and onboarding preparations. Additionally, they help organize recruitment events, ensure compliance with hiring policies, and provide timely updates to candidates throughout the hiring journey.
Job Overview
The Talent Acquisition Coordinator is a critical support role within the HR function, responsible for facilitating the end-to-end recruitment process. This position serves as the primary administrative and logistical partner to recruiters and hiring managers, ensuring a smooth, efficient, and positive candidate experience. The coordinator manages interview scheduling, candidate communication, and recruitment data, acting as a key ambassador for the company's employer brand.
1. Schedule and coordinate complex interview cycles (phone, video, and onsite) across multiple time zones and hiring managers.
2. Serve as the main point of contact for candidates, providing timely updates and ensuring a professional communication loop throughout the recruitment lifecycle.
3. Manage job postings across various platforms (e.g., LinkedIn Recruiter, Indeed, company career page) and assist with targeted sourcing campaigns.
4. Maintain and ensure data integrity within the Applicant Tracking System (ATS), such as Greenhouse or Lever, by updating candidate statuses and generating recruitment reports.
5. Facilitate the offer process by preparing offer letters, initiating background checks, and coordinating with HR Business Partners for onboarding.
6. Organize and support recruitment events such as career fairs, university recruiting programs, and internal hiring initiatives.
7. Assist recruiters with building and maintaining a pipeline of qualified candidates for active and future roles.
1. 1-2 years of administrative, coordination, or customer service experience, preferably in a fast-paced corporate environment.
2. Exceptional organizational skills with proven ability to manage multiple priorities and calendars with a high attention to detail.
3. Professional and articulate written and verbal communication skills for interacting with candidates, hiring managers, and team members.
4. Proficiency with Microsoft Office Suite (Outlook, Word, Excel) and the ability to quickly learn new HR technology platforms.
5. High degree of discretion and ability to handle confidential information with integrity.
6. Demonstrated customer-service orientation and a passion for creating a positive candidate experience.
Preferred Qualifications
1. Bachelor's degree in Human Resources, Business Administration, or a related field.
2. Previous experience in a Talent Acquisition or HR support role, including hands-on experience with a major ATS (e.g., Greenhouse, Lever, Workday).
3. Experience supporting high-volume recruitment for roles in technology, sales, or corporate functions.
4. Basic understanding of U.S. employment laws and regulations related to hiring (e.g., EEOC, OFCCP compliance).
5. Experience coordinating virtual and onsite interviews using video conferencing tools like Zoom and Microsoft Teams.
Bonus Skills
1. Experience with building and sending recruitment marketing campaigns via platforms like Gem, SeekOut, or HubSpot.
2. Basic skills in data analysis and reporting within Excel (e.g., pivot tables, VLOOKUPs) to track key recruiting metrics.
3. Certification in HR or Talent Acquisition (e.g., SHRM-CP, Talent Acquisition Specialist credential).
4. Experience supporting Diversity, Equity, and Inclusion (DEI) recruiting initiatives or programs.
5. Fluency in a second language, particularly Spanish, to support recruiting efforts in diverse markets.
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