A Staffing Coordinator is responsible for managing the recruitment and placement of temporary and permanent staff within an organization, ensuring that staffing needs are met efficiently and effectively. This role is vital for maintaining operational continuity, optimizing workforce productivity, and supporting the company's ability to scale and adapt to changing demands.
Hiring for this role?
POST THIS JOB FOR FREE
Find more suitable candidates for this role ?
TRY FOR FREE
What is a Staffing Coordinator?
A Staffing Coordinator is a human resources professional who specializes in managing the staffing process for an organization. They work closely with hiring managers to identify staffing needs, source candidates through various channels, and coordinate interviews and placements. Their expertise ensures that the right talent is matched with the right positions, whether for temporary, contract, or permanent roles. In many organizations, they also handle onboarding, compliance with labor laws, and maintaining relationships with staffing agencies. This role requires strong organizational skills, attention to detail, and the ability to work in a fast-paced environment.
What does a Staffing Coordinator do?
A Staffing Coordinator performs a range of duties to ensure efficient staffing operations. They start by collaborating with department managers to understand current and future staffing requirements. Next, they source candidates through job boards, social media, referrals, and staffing agencies. They screen resumes, conduct initial interviews, and coordinate scheduling for further interviews with hiring teams. Additionally, they manage offer letters, onboarding processes, and ensure all new hires complete necessary paperwork. They also track staffing metrics, maintain candidate databases, and address any staffing issues that arise. Their goal is to minimize vacancies and support a seamless hiring experience for both candidates and the organization.
Job Overview
The Staffing Coordinator is responsible for managing the full-cycle recruitment process, ensuring timely placement of qualified candidates to meet organizational staffing needs. This role requires exceptional organizational skills, strong communication abilities, and expertise in candidate sourcing, screening, and onboarding processes within the US employment market.
Staffing Coordinator responsibilities include:
1. Manage end-to-end recruitment process for multiple positions across various departments
2. Source candidates through job boards, social media, referrals, and networking events
3. Conduct initial phone screenings and coordinate interview schedules with hiring managers
4. Maintain applicant tracking system (ATS) with current candidate status and documentation
5. Verify references and conduct background checks in compliance with FCRA regulations
6. Extend job offers and negotiate compensation packages within established guidelines
7. Coordinate new hire onboarding including orientation scheduling and paperwork completion
8. Build and maintain relationships with temporary staffing agencies when needed
9. Track recruitment metrics and provide weekly staffing reports to management
10. Ensure compliance with EEOC guidelines and maintain diversity hiring initiatives
1. 2+ years experience in recruitment or staffing coordination role
2. Proven knowledge of US employment laws and regulations (EEO, ADA, FMLA)
3. Experience with applicant tracking systems (e.g., Greenhouse, Lever, or Taleo)
4. Strong proficiency in MS Office Suite (Word, Excel, Outlook)
5. Excellent verbal and written communication skills
6. High school diploma or equivalent required
7. Ability to manage multiple priorities in fast-paced environment
8. Basic understanding of compensation structures and benefit packages
9. Professional demeanor and strong interpersonal skills
10. Detail-oriented with strong organizational capabilities
Preferred Qualifications
1. Bachelor's degree in Human Resources, Business Administration or related field
2. Experience with high-volume recruiting (50+ positions monthly)
3. Knowledge of behavioral interviewing techniques and assessment tools
4. Previous experience in industry-specific recruitment (healthcare, tech, manufacturing)
5. Certification in HR (PHR, SHRM-CP) or recruiting (CIR, CDR)
6. Experience with LinkedIn Recruiter and other premium sourcing tools
7. Knowledge of workforce planning and forecasting methodologies
8. Bilingual capabilities (Spanish/English) depending on regional demographics
9. Experience with temporary-to-permanent staffing models
10. Familiarity with HRIS systems (Workday, SAP SuccessFactors, or ADP)
Bonus Skills
1. Experience with advanced recruitment analytics and reporting tools
2. Knowledge of employer branding strategies and social media recruitment
3. Experience with video interviewing platforms and virtual onboarding
4. Certification in diversity and inclusion recruitment practices
5. Previous experience with international hiring and visa processing
6. Proficiency in advanced Excel functions and data analysis
7. Experience with contract workforce management
8. Knowledge of California-specific employment laws (if applicable)
9. Experience with employee referral program management
10. Background in campus recruitment and university relations programs
Real-time search for over 900 million precise talents globally, covering more than 200 countries and regions.
All categories
Ready to Hire?
Real-time search for over 900 million precise talents globally, covering more than 200 countries and regions.
Are you ready to innovate your recruitment process?
Join thousands of leading companies and experience the next generation of intelligent recruitment
No credit card required ｜ 7-day full-featured trial ｜ Dedicated customer support
Frequently Asked Questions
Your questions, answered
Everything you need to know about TalentSeek and how itcan transform your hiring process.
What is TalentSeek
TalentSeek is an AI-powered global recruitment platform designed to make hiring talent worldwide faster, smarter, and more affordable. Powered by advanced AI Agents, TalentSeek helps companies effortlessly connect with top professionals across borders — breaking human network limits and reducing hiring costs. Start hiring globally with ease. One platform, endless talent.
Who can use TalentSeek ?
TalentSeek is built for recruiters. If you are searching for Global Talent or hard-to-find talent, TalentSeek is a fit for you. We work with companies ranging from Fortune 500 to boutique recruiting agencies — and hopefully, you too.
What distinguishes TalentSeek from other recruitment tools?
TalentSeek is an AI-driven global recruitment platform that enables real-time searching of over 900 million job seekers across more than 200 countries and regions. This platform empowers companies to effortlessly connect with top professionals beyond borders, breaking the limitations of personal networks and reducing hiring costs.
Does TalentSeek have access to global candidate data?
Yes. TalentSeek has 900 million profiles across the globe from dozens of data sources. Covers over 200 countries and regions worldwide.We continue to add region-specific sources to enhance global coverage.
Is there a free trial available for TalentSeek?
Yes. To get started, use the "Start for Free" button to open the platform. Then, sign up or log in to access your account.
