A Recruitment Assistant supports the talent acquisition process by coordinating interviews, maintaining candidate databases, and ensuring a smooth hiring workflow, directly contributing to the organization's ability to attract and secure top talent efficiently.
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What is a Recruitment Assistant?
A Recruitment Assistant is an administrative professional who provides crucial support to the human resources or talent acquisition team. They handle the logistical and organizational aspects of the hiring process, ensuring that recruitment operations run smoothly and efficiently. This role is essential for maintaining clear communication between candidates, hiring managers, and recruiters, ultimately helping the company build a strong pipeline of qualified candidates.
What does a Recruitment Assistant do?
Recruitment Assistants manage job postings across various platforms, screen resumes to identify potential matches, and schedule interviews while coordinating availability between candidates and hiring teams. They maintain and update candidate records in applicant tracking systems (ATS), assist with background checks and reference verifications, and prepare offer letters or rejection emails. Additionally, they may help organize recruitment events, track hiring metrics, and ensure compliance with employment laws, all while providing a positive candidate experience.
Job Overview
Entry-level HR role supporting full-cycle recruitment processes in fast-paced environments. Responsible for coordinating interviews, maintaining applicant tracking systems, and providing administrative support to talent acquisition teams. Ideal for detail-oriented individuals seeking career growth in US recruitment operations.
Recruitment Assistant responsibilities include:
1. Schedule and coordinate interviews across multiple time zones using Calendly/Google Calendar
2. Post job openings on LinkedIn, Indeed, and company career page
3. Pre-screen resumes using Applicant Tracking Systems (Greenhouse/ Lever)
4. Conduct reference checks and background verification processes
5. Maintain candidate databases with 100% data accuracy
6. Coordinate recruitment events and college career fairs
7. Prepare offer letters and new hire onboarding packages
8. Support diversity hiring initiatives and EEOC compliance reporting
1. Associate's degree in HR, Business Administration or related field
2. 6+ months internship/experience in administrative or coordinator roles
3. Proficiency with MS Office Suite (Excel, Word, Outlook)
4. Familiarity with LinkedIn Recruiter and job board platforms
5. Excellent verbal and written communication skills
6. Legal right to work in the United States
7. Ability to handle confidential information with discretion
8. Basic understanding of employment laws (FLSA, EEO, ADA)
Preferred Qualifications
1. Bachelor's degree in Human Resources Management
2. 1+ years experience in high-volume recruitment support
3. Experience with ATS systems (Greenhouse, Lever, or Workday)
4. Knowledge of Boolean search techniques for sourcing
5. Experience supporting tech or healthcare recruitment
6. SHRM-CP or HRCI certification progress
7. Bilingual abilities (Spanish/English)
8. Experience with virtual interview platforms (Zoom, Teams)
Bonus Skills
1. Experience with recruitment metrics and reporting
2. Knowledge of candidate experience best practices
3. Social media recruiting skills (Instagram/TikTok)
4. Event planning experience for recruitment events
5. Basic understanding of employment-based visas (H1B, OPT)
6. Experience with bulk scheduling tools (GoodTime, Xor)
7. Familiarity with HRIS systems implementation
8. Previous experience in agency recruiting environment
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TalentSeek is an AI-driven global recruitment platform that enables real-time searching of over 900 million job seekers across more than 200 countries and regions. This platform empowers companies to effortlessly connect with top professionals beyond borders, breaking the limitations of personal networks and reducing hiring costs.
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