A Payroll Coordinator is responsible for accurately processing employee compensation and ensuring timely payroll distribution, playing a critical role in maintaining employee satisfaction and compliance with federal and state regulations.
Hiring for this role?
POST THIS JOB FOR FREE
Find more suitable candidates for this role ?
TRY FOR FREE
What is a Payroll Coordinator?
A Payroll Coordinator is a specialized administrative professional who manages an organization's payroll operations. They serve as the central point of contact for all payroll-related matters, ensuring employees are paid accurately and on time while maintaining strict compliance with tax laws and labor regulations. This role requires meticulous attention to detail, strong mathematical skills, and thorough knowledge of payroll software systems.
What does a Payroll Coordinator do?
Payroll Coordinators process bi-weekly or semi-monthly payroll runs, calculate wages, overtime, and deductions accurately. They maintain employee payroll records, process new hires and terminations, and address employee inquiries regarding paychecks or tax withholdings. Additionally, they prepare and submit payroll tax filings, generate payroll reports for management, and stay updated on changing payroll legislation to ensure ongoing compliance. They also collaborate with HR regarding employee status changes and benefits deductions.
Job Overview
The Payroll Coordinator is responsible for managing and processing the organization's payroll functions with precision and compliance. This role ensures accurate and timely payment to all employees while maintaining strict adherence to federal, state, and local payroll regulations. The ideal candidate will possess strong attention to detail, exceptional numerical aptitude, and comprehensive knowledge of US payroll systems and tax requirements.
Payroll Coordinator responsibilities include:
1. Process bi-weekly and semi-monthly payroll for all employees using ADP Workforce Now or similar payroll systems
2. Verify and reconcile timekeeping records, overtime calculations, and special payments
3. Manage multi-state payroll processing including varying state tax regulations and local requirements
4. Process wage garnishments, levies, and support orders in compliance with legal requirements
5. Handle payroll tax filings, quarterly reports (941s), and year-end W-2 processing
6. Resolve payroll discrepancies and answer employee payroll inquiries within 24 hours
7. Maintain accurate payroll records and employee data in HRIS systems
8. Process terminations, final paychecks, and unused PTO calculations according to state laws
9. Collaborate with HR on new hires, status changes, and benefit deductions
10. Prepare payroll reports for accounting department and management review
1. 2+ years of hands-on payroll processing experience in US multi-state environment
2. Proficiency with ADP Workforce Now, Paychex, or similar enterprise payroll software
3. Comprehensive knowledge of federal and state payroll regulations including FLSA, FICA, and SUI
4. Strong understanding of payroll tax principles and wage garnishment processing
5. Experience with year-end processing including W-2 reconciliation and corrections
6. Advanced Excel skills including VLOOKUPs, pivot tables, and data analysis
7. High school diploma or equivalent with payroll certification progress
8. Ability to maintain strict confidentiality with sensitive payroll information
9. Excellent mathematical aptitude and accuracy with numbers
10. Strong organizational skills and ability to meet tight payroll deadlines
Preferred Qualifications
1. Associate's or Bachelor's degree in Accounting, Business, or related field
2. FPC (Fundamental Payroll Certification) or CPP (Certified Payroll Professional)
3. 3+ years of experience processing payroll for 500+ employees
4. Experience with HRIS systems integration (Workday, SAP SuccessFactors, Oracle HCM)
5. Knowledge of California payroll regulations and compliance requirements
6. Experience with union payroll processing and collective bargaining agreements
7. Background in accounting principles and general ledger reconciliation
8. Multi-state payroll experience across 10+ states
9. Bilingual skills in Spanish for employee communication
10. Experience implementing payroll process improvements and automation
Bonus Skills
1. CPP (Certified Payroll Professional) certification current status
2. Experience with international payroll processing for global organizations
3. Advanced Excel macros and automation scripting for payroll processes
4. Knowledge of SOX compliance requirements for public companies
5. Experience with payroll system implementation or migration projects
6. Proficiency in Power BI or Tableau for payroll analytics and reporting
7. Background in payroll audit preparation and internal controls
8. Experience with equity compensation payroll processing (RSUs, stock options)
9. Knowledge of tip credit calculations and restaurant/hospitality payroll
10. Experience with expatriate payroll processing and tax equalization
Real-time search for over 900 million precise talents globally, covering more than 200 countries and regions.
All categories
Ready to Hire?
Real-time search for over 900 million precise talents globally, covering more than 200 countries and regions.
Are you ready to innovate your recruitment process?
Join thousands of leading companies and experience the next generation of intelligent recruitment
No credit card required ｜ 7-day full-featured trial ｜ Dedicated customer support
Frequently Asked Questions
Your questions, answered
Everything you need to know about TalentSeek and how itcan transform your hiring process.
What is TalentSeek
TalentSeek is an AI-powered global recruitment platform designed to make hiring talent worldwide faster, smarter, and more affordable. Powered by advanced AI Agents, TalentSeek helps companies effortlessly connect with top professionals across borders — breaking human network limits and reducing hiring costs. Start hiring globally with ease. One platform, endless talent.
Who can use TalentSeek ?
TalentSeek is built for recruiters. If you are searching for Global Talent or hard-to-find talent, TalentSeek is a fit for you. We work with companies ranging from Fortune 500 to boutique recruiting agencies — and hopefully, you too.
What distinguishes TalentSeek from other recruitment tools?
TalentSeek is an AI-driven global recruitment platform that enables real-time searching of over 900 million job seekers across more than 200 countries and regions. This platform empowers companies to effortlessly connect with top professionals beyond borders, breaking the limitations of personal networks and reducing hiring costs.
Does TalentSeek have access to global candidate data?
Yes. TalentSeek has 900 million profiles across the globe from dozens of data sources. Covers over 200 countries and regions worldwide.We continue to add region-specific sources to enhance global coverage.
Is there a free trial available for TalentSeek?
Yes. To get started, use the "Start for Free" button to open the platform. Then, sign up or log in to access your account.
