A Payroll Analyst is a financial professional responsible for ensuring accurate and timely processing of employee compensation, while also maintaining compliance with federal, state, and local tax regulations. This role is critical to maintaining employee satisfaction, ensuring regulatory compliance, and protecting the organization from financial penalties and legal exposure.
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What is a Payroll Analyst?
A Payroll Analyst is a specialized financial professional who manages and oversees an organization's payroll operations. They serve as the bridge between human resources, finance, and employees, ensuring that compensation is processed accurately and in compliance with complex regulations. This role requires a unique blend of technical accounting skills, knowledge of tax laws, and attention to detail to maintain the integrity of the payroll system and protect the organization from compliance risks.
What does a Payroll Analyst do?
A Payroll Analyst performs several critical functions: They process multi-state payroll cycles, calculate wages, overtime, and deductions accurately, and ensure timely tax filings and payments. They maintain payroll records, reconcile payroll accounts, and generate reports for management. Additionally, they stay updated on changing payroll laws, resolve payroll discrepancies, answer employee inquiries about compensation, and collaborate with HR regarding new hires, terminations, and benefits deductions. They also implement and maintain payroll systems and procedures to improve efficiency and accuracy.
Job Overview
The Payroll Analyst is responsible for ensuring accurate and timely processing of payroll for all employees while maintaining compliance with federal, state, and local regulations. This role requires meticulous attention to detail, strong analytical skills, and expertise in payroll systems to handle complex payroll calculations, tax filings, and reporting requirements.
Payroll Analyst responsibilities include:
1. Process multi-state payroll for 1000+ employees bi-weekly using ADP Workforce Now
2. Calculate and process special payments including bonuses, commissions, and retroactive adjustments
3. Manage and reconcile payroll tax filings at federal, state, and local levels
4. Conduct regular audits of payroll data to ensure accuracy and compliance
5. Resolve payroll discrepancies and answer employee inquiries within 24 hours
6. Prepare and distribute year-end reporting including W-2s and 1099s
7. Maintain and update employee payroll records in HRIS system
8. Process garnishments, levies, and support orders in compliance with legal requirements
9. Generate custom payroll reports for finance and accounting departments
10. Implement and test payroll system updates and enhancements
1. 3+ years of multi-state payroll processing experience
2. Certified Payroll Professional (CPP) certification
3. Expert proficiency with ADP Workforce Now or similar enterprise payroll systems
4. Comprehensive knowledge of federal and state payroll tax regulations
5. Experience processing payroll for 500+ employees
6. Strong Excel skills including pivot tables and VLOOKUPs
7. Understanding of wage and hour laws including FLSA compliance
8. Ability to maintain strict confidentiality with sensitive payroll data
9. High school diploma or equivalent required
Preferred Qualifications
1. Bachelor's degree in Accounting, Finance, or Business Administration
2. Experience with Workday or SAP payroll modules
3. Previous experience in publicly traded company environment
4. Knowledge of international payroll processing requirements
5. Experience with payroll implementation or system conversion projects
6. Background in accounting or general ledger reconciliation
7. Familiarity with SOX compliance requirements for payroll
8. Experience processing union payroll with complex bargaining agreements
Bonus Skills
1. Fluency in Spanish for multilingual employee support
2. Advanced Excel certification or macro programming skills
3. Experience with equity compensation payroll processing
4. Knowledge of Canadian payroll regulations and processing
5. Project management experience leading payroll improvements
6. Experience with payroll analytics and dashboard creation
7. Familiarity with time and attendance systems integration
8. Background in payroll audit support and documentation
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