An HRIS Administrator manages and optimizes the Human Resources Information System, ensuring data integrity and system functionality. This role is crucial for maintaining accurate employee records, supporting HR operations, and enabling data-driven decision-making within the organization.
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What is a HRIS Administrator?
An HRIS Administrator is a technical professional responsible for overseeing the Human Resources Information System, which is the software platform used to manage employee data, payroll, benefits, and other HR functions. They serve as the bridge between HR processes and technology, ensuring the system meets organizational needs while maintaining security and compliance with regulations.
What does a HRIS Administrator do?
An HRIS Administrator performs system maintenance, troubleshoots technical issues, and manages user access and permissions. They generate reports for HR analytics, assist with system upgrades, and provide training to HR staff. Additionally, they ensure data accuracy, implement process improvements, and support integrations with other business systems.
Job Overview
The HRIS Administrator is responsible for managing, maintaining, and optimizing the Human Resources Information System to ensure data integrity, system functionality, and user support. This role serves as the technical point-of-contact for HR systems and collaborates with HR, IT, and other stakeholders to implement system enhancements, generate reports, and ensure compliance with US regulations.
HRIS Administrator responsibilities include:
1. Administer and maintain HRIS systems including user access, security roles, and system configurations
2. Troubleshoot system issues and provide technical support to HR users across the organization
3. Process employee data changes, including hires, terminations, promotions, and compensation adjustments
4. Generate and analyze HR metrics reports for management decision-making
5. Conduct regular data audits to ensure accuracy and compliance with US labor laws
6. Manage system upgrades, patches, and testing procedures
7. Develop and maintain system documentation and user training materials
8. Collaborate with vendors for system enhancements and issue resolution
1. Bachelor's degree in Human Resources, Information Systems, or related field
2. 3+ years of hands-on HRIS administration experience with systems like Workday, SAP SuccessFactors, or Oracle HCM
3. Strong understanding of HR processes and US employment regulations
4. Proficiency in HR data management and reporting tools
5. Experience with system security administration and user access controls
6. Excellent problem-solving and analytical skills
7. Strong attention to detail and data accuracy
Preferred Qualifications
1. HRIS certification (e.g., Workday Pro, SAP Certified Application Associate)
2. Experience with system implementation or migration projects
3. Knowledge of SQL queries and database management
4. Experience with integration tools and API management
5. Previous experience in multi-state US workforce administration
6. Understanding of payroll integration processes
7. Project management experience
Bonus Skills
1. Programming skills in Python or R for advanced reporting
2. Experience with HR analytics and visualization tools (Tableau, Power BI)
3. Knowledge of GDPR and global data privacy regulations
4. Experience with automated workflow design and implementation
5. Certification in HR (PHR, SPHR) or project management (PMP)
6. Bilingual skills (Spanish) for supporting diverse workforce
7. Experience with robotic process automation (RPA) in HR processes
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