An HR Specialist is a professional responsible for managing specific human resources functions such as recruitment, employee relations, and compliance with labor laws. They play a critical role in ensuring that the organization attracts, retains, and develops top talent while maintaining a positive and productive work environment.
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What is a HR Specialist?
An HR Specialist is a key professional within the human resources department who focuses on specialized areas such as talent acquisition, employee benefits, training and development, or labor relations. They serve as experts in their respective domains, ensuring that HR policies and practices align with organizational goals and legal requirements. HR Specialists are essential for fostering a compliant, efficient, and engaged workforce, contributing directly to the company's overall success and culture.
What does a HR Specialist do?
An HR Specialist performs a variety of tasks depending on their area of specialization, which may include recruiting and onboarding new employees, administering benefits programs, handling employee grievances, and ensuring compliance with federal and state employment laws. They often manage HR databases, conduct training sessions, and provide guidance to both employees and management on HR-related issues. Additionally, HR Specialists may be involved in performance management, policy development, and strategic planning to support organizational growth and employee satisfaction.
Job Overview
We are seeking a dedicated HR Specialist to join our team and support the full employee lifecycle. This role requires a professional who can handle various HR functions including recruitment, employee relations, benefits administration, and compliance with federal and state employment laws. The ideal candidate will be a strategic partner to management, ensuring HR initiatives align with business objectives while fostering a positive and inclusive workplace culture.
HR Specialist responsibilities include:
1. Manage end-to-end recruitment process: from job posting and candidate screening to conducting interviews and facilitating onboarding for new hires.
2. Administer employee benefits programs, including health insurance, retirement plans, and leave policies, ensuring compliance with ERISA and ACA regulations.
3. Serve as the primary point of contact for employee relations issues, providing guidance on conflict resolution, performance management, and disciplinary actions in accordance with company policy and relevant laws.
4. Maintain accurate employee records in HRIS systems, ensuring data integrity and confidentiality in line with HIPAA and other privacy regulations.
5. Conduct regular audits of HR processes to ensure compliance with federal and state regulations, including EEO, ADA, FMLA, and OSHA requirements.
6. Develop and deliver training programs on topics such as harassment prevention, diversity and inclusion, and leadership development.
1. Bachelor's degree in Human Resources, Business Administration, or a related field.
2. Minimum of 3 years of experience in a generalist HR role, with demonstrated knowledge of US employment laws and regulations.
3. Proficiency in HRIS platforms (e.g., Workday, SAP SuccessFactors, or ADP Workforce Now) and Microsoft Office Suite.
4. Strong understanding of full-cycle recruitment, benefits administration, and employee relations best practices.
5. Excellent communication and interpersonal skills, with the ability to handle sensitive situations with discretion and professionalism.
Preferred Qualifications
1. SHRM-CP or PHR certification.
2. Experience with HR analytics and reporting tools to drive data-informed decisions.
3. Previous experience in developing and implementing HR policies and procedures.
4. Knowledge of compensation structures and performance management systems.
5. Experience working in a multi-state environment, with familiarity with state-specific employment laws (e.g., California's CFRA, New York's SHARE Act).
Bonus Skills
1. Master's degree in Human Resources or Labor Relations.
2. Experience with HR project management, such as implementing new HRIS systems or leading diversity and inclusion initiatives.
3. Bilingual skills, particularly in Spanish, to support diverse workforce communication.
4. Experience in conducting workplace investigations and mediating employee disputes.
5. Knowledge of talent development strategies, including succession planning and career pathing programs.
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