An HR Coordinator is a vital administrative professional who supports the human resources department by managing employee records, coordinating recruitment processes, and facilitating onboarding activities. This role ensures smooth HR operations, enhances employee experience, and helps maintain compliance with organizational policies and regulations.
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What is a HR Coordinator?
An HR Coordinator is an entry to mid-level professional in the human resources field who provides administrative and operational support to the HR department. They act as a central point of contact for employees and candidates, handling tasks related to recruitment, onboarding, employee data management, and HR documentation. This role requires strong organizational skills, attention to detail, and the ability to maintain confidentiality while working in a fast-paced environment.
What does a HR Coordinator do?
An HR Coordinator manages various administrative tasks within the human resources department. They maintain employee records and databases, process HR documents such as employment contracts and benefits enrollment forms, and assist with payroll preparation. They coordinate recruitment activities including scheduling interviews, communicating with candidates, and conducting background checks. Additionally, they support onboarding processes for new hires, organize training sessions, and handle employee inquiries regarding HR policies and procedures. They also assist with performance management tracking and ensure compliance with federal and state employment regulations.
Job Overview
The HR Coordinator will provide comprehensive administrative support to the Human Resources department, serving as the first point of contact for employee inquiries and ensuring smooth HR operations. This role requires exceptional organizational skills, confidentiality, and a strong understanding of HR processes in a fast-paced corporate environment.
HR Coordinator responsibilities include:
1. Manage HR documentation including new hire paperwork, termination documents, and employee status changes
2. Maintain accurate employee records in HRIS systems (e.g., Workday, ADP, BambooHR)
3. Coordinate onboarding processes including orientation scheduling and new hire setup
4. Process HR-related invoices and maintain department budget tracking
5. Support benefits administration including enrollments, changes, and employee communications
6. Assist with payroll processing by providing accurate timekeeping and attendance data
7. Schedule interviews and coordinate candidate communication throughout recruitment cycle
8. Prepare HR reports and analytics for management review
9. Ensure compliance with federal and state employment regulations (FLSA, FMLA, EEO)
1. Bachelor's degree in Human Resources, Business Administration, or related field
2. 2+ years of HR administrative experience in corporate environment
3. Proficiency with HRIS systems and Microsoft Office Suite
4. Strong knowledge of US employment laws and regulations
5. Excellent verbal and written communication skills
6. High level of discretion and confidentiality handling sensitive information
7. Demonstrated organizational and time management abilities
Preferred Qualifications
1. HR certification (PHR, SHRM-CP) or progress toward certification
2. Experience with HR analytics and reporting tools
3. Previous experience in multi-state HR operations
4. Knowledge of benefits administration and open enrollment processes
5. Experience supporting HR functions in companies with 500+ employees
6. Familiarity with applicant tracking systems (Greenhouse, Lever, or Taleo)
Bonus Skills
1. Bilingual abilities (Spanish/English)
2. Experience with HR project implementation
3. Advanced Excel skills (pivot tables, VLOOKUP, formulas)
4. Knowledge of HR compliance auditing processes
5. Experience coordinating employee engagement programs
6. Understanding of diversity, equity, and inclusion initiatives
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