An HR Assistant provides essential administrative support to the human resources department, ensuring smooth day-to-day operations. This role is vital for maintaining employee records, facilitating recruitment processes, and supporting HR initiatives that contribute to organizational efficiency and employee satisfaction.
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What is a HR Assistant?
An HR Assistant is an entry-level professional who supports the human resources department with administrative tasks and coordination. They act as a liaison between employees and HR management, assisting with various functions such as recruitment, onboarding, and record-keeping. Their role is crucial for ensuring HR operations run efficiently and in compliance with company policies.
What does a HR Assistant do?
An HR Assistant handles a variety of administrative duties, including maintaining employee records, processing HR documents, and assisting with recruitment efforts like scheduling interviews and posting job openings. They also support onboarding processes for new hires, help organize training sessions, and address basic employee inquiries. Additionally, they may assist with payroll preparation, benefits administration, and ensuring compliance with HR regulations.
Job Overview
The HR Assistant provides comprehensive administrative support to the Human Resources department, ensuring smooth day-to-day operations. This role serves as the first point of contact for employee inquiries, maintains accurate HR records, and supports recruitment, onboarding, and benefits administration processes in a fast-paced corporate environment.
HR Assistant responsibilities include:
1. Manage and update employee records in HRIS systems (e.g., Workday, ADP, BambooHR)
2. Schedule interviews and coordinate recruitment logistics for hiring managers
3. Process new hire paperwork and conduct orientation sessions
4. Administer employee benefits enrollment and address benefits inquiries
5. Maintain compliance with federal and state employment regulations
6. Prepare HR reports and analytics for management review
7. Assist with payroll processing and timekeeping verification
8. Coordinate employee training sessions and development programs
1. 1-2 years of administrative experience in HR or related field
2. Proficiency with HRIS systems and Microsoft Office Suite
3. Knowledge of US employment laws and regulations (FLSA, FMLA, ADA)
4. Excellent verbal and written communication skills
5. High school diploma or equivalent required
6. Strong organizational and time management abilities
7. Discretion in handling confidential information
8. Ability to multitask in a fast-paced environment
Preferred Qualifications
1. Associate's or Bachelor's degree in Human Resources, Business Administration, or related field
2. Experience with ADP Workforce Now or similar enterprise HR platforms
3. Professional HR certification (e.g., SHRM-CP, PHR) in progress
4. Previous experience in multi-state payroll processing
5. Knowledge of California-specific employment laws (if applicable)
6. Experience with applicant tracking systems (Greenhouse, Lever)
7. Background in supporting HR functions for 100+ employee organizations
Bonus Skills
1. Bilingual in Spanish/English communication
2. Advanced Excel skills (pivot tables, VLOOKUP, formulas)
3. Experience with HR analytics and reporting tools
4. Knowledge of OSHA compliance requirements
5. Experience supporting diversity and inclusion initiatives
6. Familiarity with performance management systems
7. Previous experience with HR project coordination
8. Understanding of compensation structures and job grading systems
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