An HR & Admin Officer is a dual-role professional responsible for managing both human resources functions and administrative operations within an organization. This position serves as the backbone of workplace efficiency by ensuring smooth HR processes while maintaining organized administrative systems that support overall business objectives.
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What is a HR & Admin Officer?
An HR & Admin Officer is a versatile professional who combines human resources expertise with administrative management skills. This role typically exists in small to mid-sized companies where one person handles both HR and office management functions. The officer serves as the primary point of contact for employee matters while simultaneously ensuring the office operates efficiently. They bridge the gap between management and staff while maintaining the operational infrastructure that keeps the business running smoothly. This position requires a unique blend of interpersonal skills for HR duties and organizational abilities for administrative tasks.
What does a HR & Admin Officer do?
An HR & Admin Officer manages recruitment processes including job postings, screening resumes, and coordinating interviews. They handle employee onboarding, orientation programs, and maintain personnel records. For administrative functions, they oversee office supplies, manage vendor relationships, and coordinate office maintenance. They process payroll, administer benefits programs, and ensure compliance with labor laws. Additionally, they organize company events, manage travel arrangements, and maintain office policies and procedures. The officer also addresses employee inquiries, mediates minor workplace conflicts, and supports performance management processes while ensuring the physical office environment remains functional and professional.
Job Overview
The HR & Admin Officer is a versatile professional responsible for managing day-to-day human resources functions and administrative operations. This role serves as the primary point of contact for employee inquiries, supports recruitment processes, maintains HR records, and ensures smooth office operations. The ideal candidate will be adept at multitasking, maintaining confidentiality, and supporting both employee needs and organizational objectives in a dynamic work environment.
HR & Admin Officer responsibilities include:
1. Manage full-cycle recruitment process including job postings, resume screening, interview scheduling, and onboarding
2. Maintain accurate employee records in HRIS systems and ensure compliance with federal/state regulations (EEO, ADA, FMLA)
3. Process payroll, benefits administration, and leave management using systems like ADP or Workday
4. Coordinate employee engagement activities, performance review cycles, and professional development programs
5. Handle office administration including vendor management, supply inventory, and facility maintenance
6. Serve as first point of contact for employee relations issues and escalate when necessary
7. Prepare HR reports and analytics for management review using Excel and HR metrics
8. Ensure compliance with OSHA standards and maintain workplace safety protocols
1. Bachelor's degree in Human Resources, Business Administration, or related field
2. 2+ years of experience in HR generalist or administrative roles
3. Working knowledge of US employment laws (FLSA, FMLA, ADA, Title VII)
4. Proficiency with HRIS systems and Microsoft Office Suite
5. Experience with payroll processing and benefits administration
6. Strong organizational skills and attention to detail
7. Excellent verbal and written communication skills
8. Ability to maintain strict confidentiality and handle sensitive information
Preferred Qualifications
1. PHR or SHRM-CP certification
2. Experience with ADP Workforce Now or similar enterprise HR platforms
3. Background in multi-state compliance and regulatory requirements
4. Experience in developing employee handbooks and policy documentation
5. Knowledge of 401(k) administration and retirement plan compliance
6. Experience supporting 50+ employee organizations
7. Background in change management and organizational development
Bonus Skills
1. Bilingual capabilities (Spanish/English preferred)
2. Experience with immigration documentation and visa processing
3. Advanced Excel skills (pivot tables, VLOOKUP, data analysis)
4. Project management certification (PMP or CAPM)
5. Experience with workplace investigation procedures
6. Knowledge of California-specific employment laws (if applicable)
7. Experience implementing diversity, equity, and inclusion initiatives
8. Background in event planning and corporate culture development
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