Finance Clerk job description

A Finance Clerk is responsible for maintaining financial records, processing transactions, and ensuring the accuracy of accounting data, playing a crucial role in supporting the financial health and operational efficiency of an organization.

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What is a Finance Clerk?

A Finance Clerk is an entry-level financial professional who handles day-to-day accounting tasks and supports the finance department. They work under the supervision of senior accountants or financial managers and are essential for maintaining organized financial operations. Their role involves processing financial documents, reconciling accounts, and assisting with basic bookkeeping activities to ensure compliance and accuracy.

What does a Finance Clerk do?

Finance Clerks perform a variety of administrative and accounting tasks, including processing invoices, recording financial transactions, and managing accounts payable and receivable. They reconcile bank statements, prepare financial reports, and assist with payroll processing. Additionally, they maintain accurate financial records, respond to vendor inquiries, and support audits by providing necessary documentation. Their work ensures that financial operations run smoothly and efficiently.

Job Overview

The Finance Clerk will be responsible for supporting the accounting and finance department with day-to-day financial operations, including processing transactions, maintaining financial records, and assisting with month-end close procedures. This role requires strong attention to detail, numerical accuracy, and basic understanding of accounting principles to ensure compliance with US GAAP standards.

Finance Clerk responsibilities include:

1. Process accounts payable and accounts receivable transactions accurately and timely 2. Reconcile bank statements and credit card transactions monthly 3. Maintain and update financial records in QuickBooks or similar accounting software 4. Prepare and process electronic payments, invoices, and expense reports 5. Assist with payroll processing and employee expense reimbursements 6. Support month-end and year-end closing processes 7. Generate basic financial reports and maintain organized filing systems 8. Handle vendor communications and resolve billing discrepancies 9. Ensure compliance with internal controls and company policies 10. Assist with audit preparations and documentation requests
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Must-Have Requirements

1. High school diploma or equivalent with 1+ years of accounting/finance experience 2. Proficiency in Microsoft Excel (VLOOKUP, Pivot Tables, basic formulas) 3. Experience with accounting software (QuickBooks, Sage, or similar) 4. Strong numerical aptitude and attention to detail 5. Basic understanding of US GAAP principles 6. Ability to handle confidential financial information 7. Excellent data entry skills with 10-key proficiency 8. Effective communication skills for vendor and internal stakeholder interactions 9. Time management skills to meet monthly closing deadlines 10. Ability to perform basic account reconciliations

Preferred Qualifications

1. Associate's or Bachelor's degree in Accounting, Finance, or related field 2. 2+ years of experience in accounts payable/receivable functions 3. Experience with ERP systems (NetSuite, Oracle, SAP) 4. Knowledge of sales tax regulations and compliance requirements 5. Previous experience in multi-entity corporate environment 6. Familiarity with automated payment processing systems 7. Experience supporting audit processes and documentation 8. Understanding of internal control frameworks 9. Certificate in Bookkeeping or Accounting Principles 10. Experience with expense management software (Concur, Expensify)

Bonus Skills

1. QuickBooks Online Certification 2. Advanced Excel skills (Macros, Power Query) 3. Experience with automated reconciliation tools 4. Knowledge of SQL for data extraction and analysis 5. Bilingual skills (Spanish/English) for diverse vendor communications 6. Experience with process improvement and automation 7. Understanding of multi-state payroll tax requirements 8. Previous experience in specific industry vertical (healthcare, manufacturing, retail) 9. Familiarity with document management systems 10. Experience supporting financial system implementations or migrations

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