A Finance Administrator is responsible for managing daily financial operations and maintaining accurate accounting records, ensuring the organization's financial health through meticulous bookkeeping and compliance with regulatory standards.
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What is a Finance Administrator?
A Finance Administrator is a professional who oversees the financial operations within an organization, ensuring accuracy, compliance, and efficiency in financial processes. They play a critical role in maintaining the financial integrity of the company by managing accounts, processing transactions, and supporting financial reporting. This position requires strong attention to detail, organizational skills, and a solid understanding of accounting principles.
What does a Finance Administrator do?
Finance Administrators handle a variety of tasks including processing invoices, managing accounts payable and receivable, reconciling bank statements, and preparing financial reports. They also assist in budget preparation, monitor expenses, and ensure compliance with financial regulations and company policies. Additionally, they may support audits, maintain financial databases, and collaborate with other departments to provide financial insights and support decision-making.
Job Overview
We are seeking a detail-oriented Finance Administrator to manage our financial operations and ensure accurate financial record-keeping. The ideal candidate will be responsible for processing transactions, maintaining financial databases, and supporting month-end close processes while ensuring compliance with US accounting standards and regulations.
Finance Administrator responsibilities include:
1. Process accounts payable and receivable transactions using QuickBooks
2. Reconcile bank statements and credit card transactions monthly
3. Prepare and submit US sales tax returns (state and local)
4. Maintain accurate general ledger entries and financial records
5. Process payroll using ADP/Workday/Paychex systems
6. Generate financial reports including P&L statements and balance sheets
7. Assist with month-end and year-end closing procedures
8. Manage vendor relationships and payment schedules
9. Monitor cash flow and prepare cash position reports
10. Support audit preparations and documentation requests
1. 2+ years of experience in accounting or finance administration
2. Proficiency in QuickBooks Desktop/Online
3. Strong understanding of US GAAP principles
4. Experience with accounts payable/receivable processing
5. Excellent Excel skills (pivot tables, VLOOKUP, formulas)
6. High school diploma or equivalent required
7. Attention to detail and accuracy in data entry
8. Ability to maintain confidentiality of financial information
Preferred Qualifications
1. Associate's or Bachelor's degree in Accounting, Finance, or related field
2. Experience with multi-state tax compliance
3. Knowledge of ERP systems (NetSuite, Sage, Microsoft Dynamics)
4. Previous experience in corporate finance environment
5. Familiarity with US payroll processing regulations
6. Basic understanding of financial analysis and reporting
Bonus Skills
1. CPA candidate or accounting certification progress
2. Experience with advanced Excel macros and automation
3. Knowledge of SQL for financial data querying
4. Bilingual skills (Spanish/English)
5. Experience with financial process improvement
6. Familiarity with SOX compliance requirements
7. Previous experience in audit support role
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