A Facilities Manager oversees the maintenance and operations of an organization's physical infrastructure, ensuring that buildings, grounds, and equipment function efficiently and safely. This role is critical for creating a productive work environment, reducing operational costs, and ensuring compliance with health and safety regulations, directly contributing to organizational success.
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What is a Facilities Manager?
A Facilities Manager is a professional responsible for managing the physical workplace environment, including buildings, grounds, and support services. They ensure that facilities meet the needs of employees and operations while adhering to budgets, regulations, and sustainability goals. This role combines strategic planning with hands-on oversight to maintain safe, functional, and efficient spaces that support business objectives.
What does a Facilities Manager do?
Facilities Managers handle a wide range of duties to keep organizational infrastructure running smoothly. They manage maintenance and repairs for buildings and equipment, oversee security, cleaning, and waste disposal systems, and ensure compliance with health, safety, and environmental regulations. Additionally, they develop and manage budgets, coordinate with vendors and contractors, plan space utilization and renovations, and implement sustainability initiatives to optimize resource use and reduce costs.
Job Overview
The Facilities Manager oversees the maintenance, security, and operational efficiency of all physical infrastructure, ensuring a safe, compliant, and productive work environment. This role manages facility budgets, vendor relationships, and emergency response protocols while maintaining compliance with OSHA, EPA, and other federal regulations.
Facilities Manager responsibilities include:
1. Develop and implement preventive maintenance programs for HVAC, electrical, and plumbing systems
2. Manage facility budgets, reducing operational costs by 10-15% annually through strategic vendor negotiations
3. Ensure 100% compliance with OSHA, ADA, and environmental regulations through regular audits
4. Coordinate office space planning and relocation projects for 100+ employee organizations
5. Implement emergency response and business continuity plans, conducting quarterly drills
6. Supervise janitorial, security, and maintenance staff or vendor teams
7. Manage capital improvement projects under $500k budget with minimal disruption to operations
1. 5+ years facilities management experience in commercial or corporate environments
2. Proven budget management skills with $1M+ annual facility budgets
3. Strong knowledge of OSHA, EPA, and building code regulations
4. Experience managing HVAC, electrical, and plumbing maintenance contracts
5. Excellent vendor management and negotiation capabilities
6. Bachelor's degree in Facilities Management, Engineering, or related field
Preferred Qualifications
1. Certified Facility Manager (CFM) or Facility Management Professional (FMP) certification
2. Experience with facility management software (IBM TRIRIGA, Archibus, or similar)
3. Background in managing facilities for tech companies or corporate campuses
4. LEED Green Associate or similar sustainability certification
5. Project management experience with office build-outs or renovations
Bonus Skills
1. Proficiency in AutoCAD or space planning software
2. Experience implementing energy efficiency programs achieving 15%+ energy savings
3. Bilingual in Spanish for vendor and staff management
4. Knowledge of IoT building systems and smart facility technology
5. Background in managing facilities across multiple geographic locations
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