A Mail Processor is responsible for efficiently sorting, processing, and distributing incoming and outgoing mail and packages, ensuring accurate and timely delivery within an organization. This role is critical for maintaining smooth internal and external communications, supporting operational efficiency, and upholding professional standards in mail handling and logistics.
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What is a Mail Processor?
A Mail Processor is an administrative professional who specializes in handling all aspects of mail and package processing within a company or mail facility. They work in environments such as corporate offices, postal service centers, or distribution hubs, where they manage the flow of physical correspondence and shipments. This position requires attention to detail, organizational skills, and familiarity with mail sorting equipment and software to ensure that items are processed correctly and efficiently.
What does a Mail Processor do?
A Mail Processor performs a variety of tasks to manage mail operations. They sort incoming mail and packages by destination, department, or priority using automated systems or manual methods, and prepare outgoing mail by weighing, labeling, and applying postage. They also operate mail processing equipment like postage meters, sorting machines, and scanners, verify addresses for accuracy to prevent misdelivery, and maintain records of mail transactions. Additionally, they may handle special deliveries, track packages, and ensure compliance with postal regulations and security protocols to protect sensitive information.
Job Overview
The Mail Processor is responsible for efficiently handling, sorting, and processing incoming and outgoing mail and packages in a fast-paced distribution environment. This role requires attention to detail, physical stamina, and the ability to work independently while meeting strict processing deadlines and maintaining USPS compliance standards.
Mail Processor responsibilities include:
1. Sort and process incoming/outgoing mail according to destination and mail class using automated processing equipment
2. Operate mail sorting machines, postage meters, and labeling systems in compliance with USPS regulations
3. Verify address accuracy and correct improperly addressed mail using address verification software
4. Process certified, registered, and express mail with appropriate documentation and tracking
5. Handle and process international mail following customs documentation requirements
6. Maintain accurate records of processed mail and prepare daily processing reports
7. Identify and handle suspicious or potentially hazardous mail according to security protocols
8. Meet daily processing quotas and maintain quality control standards
9. Perform routine maintenance and cleaning of mail processing equipment
1. High school diploma or GED equivalent
2. Minimum 6 months experience in mailroom operations or package handling
3. Ability to lift and move packages up to 50 pounds repeatedly
4. Basic computer skills for data entry and tracking systems
5. Ability to stand for extended periods and perform repetitive tasks
6. Clean background check for mail handling security clearance
7. Availability to work flexible hours, including early mornings and weekends
Preferred Qualifications
1. 2+ years experience in USPS, FedEx, or Amazon distribution center operations
2. Familiarity with USPS regulations and mail classification systems
3. Experience operating automated mail sorting equipment (SIEMENS, Pitney Bowes)
4. Knowledge of international mail processing and customs forms
5. Forklift certification for warehouse mail handling operations
6. Bilingual skills (Spanish/English) for addressing international mail
Bonus Skills
1. USPS Mail Handling Certification or equivalent training
2. Experience with hazardous materials handling certification
3. Proficiency in mail management software (SendPro, Stamps.com)
4. Quality control experience in mail processing operations
5. Knowledge of mail security protocols and suspicious mail identification
6. Experience with automated package sorting systems and robotics
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