A Data Entry Clerk is responsible for accurately inputting and maintaining various types of data into computer systems and databases, ensuring the integrity and accessibility of critical business information that supports organizational operations and decision-making processes.
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What is a Data Entry Clerk?
A Data Entry Clerk is an administrative professional who specializes in entering, updating, and verifying information in digital formats. They work with various types of data, including customer records, financial figures, inventory details, and other business-critical information. These clerks typically use specialized software, spreadsheets, and database systems to perform their duties efficiently. The role requires strong attention to detail, basic technical skills, and the ability to maintain accuracy while working with large volumes of information. Data Entry Clerks serve as the foundation for many business operations by ensuring that organizational data remains current, organized, and accessible to other departments.
What does a Data Entry Clerk do?
Data Entry Clerks primarily enter and verify information from various sources into computer systems and databases. They review documents for completeness and accuracy before inputting data, often using specialized software or spreadsheet applications. These professionals regularly update existing records, correct errors, and maintain organized digital filing systems. Additional responsibilities may include scanning documents, generating routine reports, and performing quality checks on entered data. They typically work with sensitive information while maintaining confidentiality standards and may collaborate with other departments to ensure data consistency across the organization. Many clerks also handle basic data analysis tasks and support administrative teams with data-related requests.
Job Overview
A Data Entry Clerk is responsible for accurately inputting and maintaining various types of data into computer systems and databases. This role requires exceptional attention to detail, strong organizational skills, and the ability to handle confidential information with discretion. The ideal candidate will ensure data integrity and support operational efficiency through precise and timely data management.
Data Entry Clerk responsibilities include:
1. Accurately enter data from various sources into designated databases and systems
2. Verify data accuracy by comparing entered information with source documents
3. Maintain and update existing database records with new information
4. Perform regular data quality checks and identify discrepancies
5. Generate routine reports and export data as requested by management
6. Follow data integrity and security protocols to protect sensitive information
7. Organize and file physical documents after electronic data entry completion
8. Meet daily data entry targets and productivity standards
1. High school diploma or equivalent qualification
2. Minimum 1 year of data entry experience
3. Typing speed of 45+ words per minute with high accuracy
4. Proficiency in Microsoft Office Suite (Excel, Word)
5. Strong attention to detail and organizational skills
6. Basic understanding of database structures and data management
7. Ability to maintain confidentiality of sensitive information
8. Excellent time management and ability to meet deadlines
Preferred Qualifications
1. Associate's degree in Business Administration or related field
2. 2+ years of professional data entry experience
3. Experience with CRM systems (Salesforce, HubSpot) or ERP software
4. Knowledge of data validation techniques and quality control processes
5. Familiarity with document management systems
6. Previous experience in industry-specific data entry (healthcare, legal, finance)
7. Certification in data entry or office administration
Bonus Skills
1. Advanced Excel skills (pivot tables, VLOOKUP, formulas)
2. Experience with data visualization tools (Tableau, Power BI)
3. Knowledge of basic SQL queries for data extraction
4. Familiarity with optical character recognition (OCR) software
5. Bilingual capabilities (Spanish/English)
6. Experience with automated data entry systems
7. Understanding of GDPR or HIPAA compliance requirements
8. Ability to create and maintain data entry procedure documentation
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