A Payroll Accountant is a financial professional responsible for managing all aspects of employee compensation processing. This role ensures accurate and timely payroll delivery while maintaining compliance with federal, state, and local tax regulations, directly contributing to employee satisfaction and organizational financial integrity.
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What is a Payroll Accountant?
A Payroll Accountant is a specialized accounting professional who focuses exclusively on managing and processing employee compensation. This role combines accounting expertise with knowledge of tax laws and labor regulations to ensure employees are paid accurately and on time. Unlike general accountants, Payroll Accountants possess deep expertise in wage calculations, tax withholdings, benefit deductions, and compliance reporting. They serve as the critical link between human resources and finance departments, ensuring that compensation practices align with both company policies and legal requirements. Their work requires meticulous attention to detail and strict confidentiality when handling sensitive employee information.
What does a Payroll Accountant do?
Payroll Accountants perform comprehensive payroll processing functions including calculating wages, overtime, bonuses, and deductions based on employee time records and employment contracts. They maintain accurate payroll records and ensure proper tax withholdings for federal, state, and local requirements. These professionals process new hires, terminations, salary changes, and benefit adjustments in the payroll system. They generate and distribute payroll reports to management while reconciling payroll accounts and resolving discrepancies. Payroll Accountants also stay updated on changing tax laws and labor regulations, prepare year-end documents including W-2s and 1099s, and address employee inquiries regarding paychecks, taxes, and deductions. They collaborate with HR to ensure proper employee classification and compliance with wage and hour laws.
Job Overview
We are seeking a meticulous Payroll Accountant to manage our complete payroll processing cycle. This role requires exceptional attention to detail and comprehensive knowledge of US payroll regulations, tax requirements, and compliance standards. The ideal candidate will ensure accurate and timely payroll processing while maintaining strict confidentiality of sensitive employee information.
Payroll Accountant responsibilities include:
1. Process multi-state payroll for 500+ employees using ADP Workforce Now
2. Calculate and process regular pay, overtime, bonuses, commissions, and deductions
3. Manage federal, state, and local tax filings and compliance requirements
4. Reconcile payroll accounts and resolve discrepancies
5. Process wage garnishments, levies, and support orders in compliance with legal requirements
6. Prepare and distribute W-2s and 1099s annually
7. Maintain employee payroll records and ensure data integrity in HRIS
8. Address employee payroll inquiries and resolve issues within 24 hours
9. Coordinate with HR regarding new hires, terminations, and status changes
10. Prepare quarterly and year-end payroll reports for management
1. Bachelor's degree in Accounting, Finance, or related field
2. 3+ years of hands-on payroll processing experience in US multi-state environment
3. Certified Payroll Professional (CPP) certification
4. Proficiency with ADP Workforce Now or similar enterprise payroll systems
5. Comprehensive knowledge of federal, state, and local payroll tax regulations
6. Experience with wage garnishments, tax levies, and support order processing
7. Strong Excel skills including pivot tables, VLOOKUPs, and advanced formulas
8. Understanding of generally accepted accounting principles (GAAP)
9. Experience with payroll reconciliations and journal entries
10. Knowledge of FLSA, overtime calculations, and exempt/non-exempt classifications
Preferred Qualifications
1. Experience with Workday or SAP payroll modules
2. Previous experience in organizations with 1000+ employees
3. Background in public accounting or corporate accounting departments
4. Experience with international payroll processing
5. Knowledge of SOX compliance requirements for payroll processes
6. Familiarity with time and attendance systems integration
7. Experience with payroll implementations or system conversions
8. Background in unionized environments with collective bargaining agreements
9. Proficiency with advanced payroll reporting and analytics tools
10. Experience with equity compensation payroll processing
Bonus Skills
1. Experience with international payroll processing for global teams
2. Knowledge of SEC reporting requirements for executive compensation
3. Proficiency in SQL for payroll data analysis and reporting
4. Experience with payroll automation and process improvement projects
5. Background in implementing payroll tax software solutions
6. Familiarity with escheatment processes and unclaimed property laws
7. Experience with payroll audits by IRS or state agencies
8. Knowledge of stock option exercises and restricted stock unit processing
9. Proficiency with Power BI or Tableau for payroll analytics
10. Multilingual capabilities for supporting diverse workforce
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