A Bookkeeper is responsible for maintaining accurate financial records and transactions for businesses, ensuring all financial data is properly organized and up-to-date. This role is crucial for providing reliable financial information that supports business decision-making, tax compliance, and overall financial health.
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What is a Bookkeeper?
A Bookkeeper is a financial professional who handles the day-to-day recording of a company's financial transactions. They ensure that all financial data, including purchases, sales, receipts, and payments, is accurately entered into accounting systems. Bookkeepers play a key role in maintaining the integrity of financial records, which is essential for tracking business performance and meeting regulatory requirements. Their work forms the foundation for accountants and financial analysts to prepare reports and make strategic decisions.
What does a Bookkeeper do?
Bookkeepers perform a variety of tasks to manage and organize financial records. Their primary responsibilities include recording daily financial transactions, reconciling bank statements, and managing accounts payable and receivable. They also generate financial reports such as balance sheets and income statements, process payroll, and ensure compliance with tax regulations. Additionally, Bookkeepers may assist with budgeting, monitor financial discrepancies, and maintain organized records for audits. Their meticulous work helps businesses maintain accurate financial health and operational efficiency.
Job Overview
Seeking a detail-oriented Bookkeeper to manage financial records and ensure accurate accounting operations. The ideal candidate will maintain financial transactions, reconcile accounts, and prepare financial reports in compliance with US accounting standards. This position requires strong numerical proficiency and excellent organizational skills to support our financial health and operational efficiency.
Bookkeeper responsibilities include:
1. Maintain accurate and up-to-date financial records using accounting software (e.g., QuickBooks, Xero)
2. Process accounts payable and accounts receivable transactions
3. Reconcile bank statements and credit card accounts monthly
4. Prepare and submit quarterly and annual tax filings (including 1099s)
5. Generate financial reports: balance sheets, income statements, and cash flow statements
6. Process payroll and maintain employee records
7. Manage chart of accounts and general ledger maintenance
8. Assist with budget preparation and financial forecasting
9. Ensure compliance with GAAP principles and IRS regulations
10. Coordinate with CPA during annual audits and tax preparation
1. 2+ years of bookkeeping experience in US business environment
2. Proficiency in QuickBooks Online/Desktop
3. Solid understanding of GAAP principles
4. Experience with bank reconciliations and financial reporting
5. Strong Excel skills (pivot tables, VLOOKUPs, formulas)
6. High school diploma or equivalent minimum requirement
7. Attention to detail and accuracy in data entry
8. Ability to handle confidential financial information
Preferred Qualifications
1. Associate's or Bachelor's degree in Accounting or Finance
2. Certified Bookkeeper designation (CB)
3. Experience with multi-state payroll processing
4. Knowledge of sales tax regulations across different states
5. Experience with additional accounting software (Xero, FreshBooks)
6. Background in specific industries: retail, healthcare, or professional services
7. Experience with accounts payable automation systems
Bonus Skills
1. QuickBooks ProAdvisor certification
2. Experience with advanced Excel macros and automation
3. Knowledge of SQL for financial data analysis
4. Bilingual abilities (Spanish/English)
5. Experience with enterprise resource planning (ERP) systems
6. Background in implementing accounting software migrations
7. Familiarity with IRS audit procedures and compliance
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