A Billing Coordinator is responsible for managing and processing all aspects of a company's billing operations, ensuring accurate and timely invoicing. This role is crucial for maintaining cash flow, reducing payment delays, and supporting the financial health of the organization.
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What is a Billing Coordinator?
A Billing Coordinator is a specialized administrative professional who oversees the billing process within an organization. They work closely with accounting and finance departments to ensure that invoices are generated accurately, sent to clients promptly, and properly recorded in the company's financial systems. This role requires strong attention to detail, proficiency with billing software, and excellent communication skills to resolve any discrepancies or issues that may arise. Billing Coordinators play a key part in maintaining positive client relationships by ensuring transparent and efficient billing practices.
What does a Billing Coordinator do?
Billing Coordinators handle a variety of tasks related to the invoicing and payment cycle. They generate and distribute invoices to clients, verify the accuracy of billing data, and ensure that all transactions comply with company policies and regulatory requirements. Additionally, they monitor accounts receivable, follow up on overdue payments, and collaborate with other departments to resolve billing disputes. Billing Coordinators also maintain detailed records of all billing activities, prepare financial reports, and assist with month-end closing processes. Their work ensures that the organization's revenue is accurately tracked and collected in a timely manner.
Job Overview
The Billing Coordinator is responsible for managing the complete billing cycle and ensuring accurate and timely invoicing processes. This role requires meticulous attention to detail, strong organizational skills, and proficiency in accounting software to maintain financial records and support accounts receivable functions.
Billing Coordinator responsibilities include:
1. Generate and distribute accurate client invoices according to established billing cycles
2. Verify billing data and resolve discrepancies in collaboration with relevant departments
3. Process billing adjustments, credits, and refunds as necessary
4. Maintain updated customer billing information and payment terms in the system
5. Monitor accounts receivable aging reports and follow up on overdue payments
6. Respond to customer billing inquiries and resolve disputes promptly
7. Prepare monthly billing reports and revenue recognition documentation
8. Collaborate with sales and project management teams to ensure accurate billing setup
9. Reconcile billing transactions and maintain audit-ready documentation
10. Implement and maintain process improvements for billing efficiency
1. 2+ years of experience in billing, accounts receivable, or related financial role
2. Proficiency in accounting software (QuickBooks, NetSuite, or similar)
3. Strong Excel skills including pivot tables and VLOOKUP
4. Excellent attention to detail and accuracy in data entry
5. Knowledge of basic accounting principles and GAAP standards
6. Experience with invoice processing and payment reconciliation
7. High school diploma or equivalent required
Preferred Qualifications
1. Associate's or Bachelor's degree in Accounting, Finance, or Business Administration
2. Experience with enterprise resource planning (ERP) systems
3. Background in professional services or project-based billing
4. Knowledge of revenue recognition standards (ASC 606)
5. Experience with electronic billing platforms and payment processing systems
6. Certification in accounting or bookkeeping
7. Previous experience in multi-currency billing environments
Bonus Skills
1. Proficiency in advanced Excel functions and macros
2. Experience with automated billing systems implementation
3. Knowledge of SQL for data extraction and reporting
4. Bilingual communication skills (Spanish preferred)
5. Experience with government or healthcare billing compliance
6. Familiarity with SOX controls and audit requirements
7. Project management skills for billing process improvements
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