A Billing Analyst is responsible for managing and processing financial transactions, ensuring accurate and timely invoicing for clients. This role is crucial for maintaining cash flow, reducing revenue leakage, and supporting the financial health of the organization.
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What is a Billing Analyst?
A Billing Analyst is a financial professional who specializes in managing the invoicing and billing processes within an organization. They ensure that all financial transactions related to customer accounts are accurately recorded, processed, and reconciled. This role requires strong attention to detail, analytical skills, and a deep understanding of accounting principles to maintain the integrity of financial data and support the company's revenue cycle.
What does a Billing Analyst do?
A Billing Analyst performs a variety of tasks to ensure accurate and efficient billing operations. They generate and review invoices, verify billing data for completeness and accuracy, and resolve any discrepancies or issues with customer accounts. Additionally, they collaborate with other departments, such as sales and customer service, to address billing inquiries and ensure compliance with company policies and regulatory requirements. They also analyze billing trends, prepare reports on revenue and accounts receivable, and contribute to process improvements to enhance the overall efficiency of the billing cycle.
Job Overview
We are seeking a detail-oriented Billing Analyst to manage and oversee our billing operations. The ideal candidate will ensure accurate and timely invoicing, resolve billing discrepancies, and maintain strong client relationships through professional communication. This role requires strong analytical skills and proficiency with billing software to support our financial operations.
Billing Analyst responsibilities include:
1. Generate and distribute accurate invoices to clients on a timely basis
2. Reconcile billing data with contract terms and purchase orders
3. Investigate and resolve billing discrepancies and client inquiries
4. Maintain and update customer billing information in the system
5. Process credit memos and refunds as necessary
6. Collaborate with sales and account management teams on billing issues
7. Prepare monthly billing reports and accounts receivable aging analysis
8. Ensure compliance with company policies and accounting standards
1. 2+ years of experience in billing, accounts receivable, or related financial role
2. Proficiency with accounting software (QuickBooks, NetSuite, or similar)
3. Strong Excel skills including pivot tables and VLOOKUPs
4. Excellent attention to detail and accuracy in data entry
5. Knowledge of basic accounting principles and billing procedures
6. High school diploma or equivalent required
Preferred Qualifications
1. Associate's or Bachelor's degree in Accounting, Finance, or Business Administration
2. Experience with ERP systems implementation or optimization
3. Previous experience in specific industries: healthcare, legal, or professional services billing
4. Certified Bookkeeper or similar professional certification
5. Experience with automated billing systems and process improvement
Bonus Skills
1. Experience with advanced data analysis tools (Tableau, Power BI)
2. Knowledge of SQL for data extraction and reporting
3. Multilingual capabilities for international client communication
4. Experience with revenue recognition standards (ASC 606)
5. Background in process automation or robotic process implementation
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