An Accounts Receivable Clerk is responsible for managing incoming payments and maintaining accurate financial records, ensuring the company's cash flow remains stable and supporting overall financial health.
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What is a Accounts Receivable Clerk?
An Accounts Receivable Clerk is a financial professional who specializes in tracking and managing the money owed to a company by its customers or clients. They play a critical role in the accounting department by ensuring that invoices are processed correctly, payments are recorded accurately, and any discrepancies are resolved promptly. This position requires strong attention to detail, organizational skills, and a solid understanding of basic accounting principles to maintain the integrity of the company's financial data.
What does a Accounts Receivable Clerk do?
An Accounts Receivable Clerk performs a variety of tasks to manage and collect outstanding customer payments. Their daily responsibilities include generating and sending invoices to customers, recording payments received, and applying them to the correct accounts. They also monitor accounts to identify overdue payments, follow up with customers via phone or email to resolve payment issues, and reconcile any discrepancies in billing or payments. Additionally, they prepare regular reports on account statuses, assist with month-end closing processes, and collaborate with other departments to ensure accurate financial records. Their work is essential for maintaining healthy cash flow and minimizing bad debt for the organization.
Job Overview
We are seeking a detail-oriented Accounts Receivable Clerk to manage our company's incoming payments and maintain accurate financial records. This role is crucial for ensuring timely collection of receivables, maintaining positive customer relationships, and supporting our accounting department's efficiency. The ideal candidate will be proficient in accounting software and possess strong analytical skills to reconcile accounts and resolve discrepancies.
1. Process incoming payments and apply them to customer accounts accurately
2. Generate and send out invoices, statements, and payment reminders to clients
3. Reconcile accounts receivable ledger to ensure all payments are accounted for and properly posted
4. Investigate and resolve discrepancies in payments or account balances
5. Maintain accurate records of customer interactions and payment histories
6. Prepare weekly and monthly accounts receivable aging reports for management
7. Collaborate with sales and customer service teams to address billing inquiries
8. Process credit memos and refunds in accordance with company policies
9. Assist with month-end closing procedures and financial reporting
10. Maintain confidentiality of financial information and comply with federal and state financial regulations
1. 2+ years of accounts receivable or general accounting experience
2. Proficiency in accounting software (QuickBooks, NetSuite, or similar)
3. Strong understanding of basic accounting principles and GAAP
4. Excellent data entry skills with high accuracy and attention to detail
5. Proficient in Microsoft Excel (VLOOKUP, pivot tables, formulas)
6. High school diploma or equivalent required
7. Ability to maintain confidentiality of sensitive financial information
8. Strong organizational and time management skills
9. Effective communication skills for customer interactions
10. Basic mathematical and problem-solving abilities
Preferred Qualifications
1. Associate's or Bachelor's degree in Accounting, Finance, or related field
2. Experience with ERP systems implementation or migration
3. Knowledge of collection laws and regulations in the United States
4. Experience in high-volume accounts receivable environments
5. Certification in accounting software (QuickBooks Certified User, etc.)
6. Bilingual abilities (Spanish/English) for diverse customer communication
7. Experience with electronic payment processing systems
8. Familiarity with industry-specific accounting practices
9. Previous experience in automated accounts receivable systems
10. Strong analytical skills for trend analysis and reporting
Bonus Skills
1. CPA candidate or accounting certification progress
2. Experience with advanced Excel macros and automation
3. Knowledge of SQL for financial data querying
4. Experience with international accounts receivable and currency exchange
5. Proficiency in additional accounting software platforms
6. Background in process improvement for accounts receivable
7. Experience with credit risk assessment and analysis
8. Familiarity with SOX compliance requirements
9. Advanced data visualization skills (Tableau, Power BI)
10. Previous training or mentoring experience in accounting procedures
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