An Accounting Assistant is a vital support role responsible for maintaining financial records, processing transactions, and assisting with bookkeeping tasks, ensuring the accuracy and integrity of a company's financial data while contributing to efficient financial operations.
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What is a Accounting Assistant?
An Accounting Assistant is an entry-level or junior finance professional who supports the accounting department by handling routine financial tasks and administrative duties. They work under the supervision of senior accountants or controllers, helping to maintain accurate financial records and ensure compliance with accounting principles. This role is essential for organizations to manage day-to-day financial operations efficiently, and it serves as a foundational position for those pursuing careers in accounting or finance.
What does a Accounting Assistant do?
An Accounting Assistant performs a variety of tasks to support the accounting team, including processing invoices, reconciling bank statements, and managing accounts payable and receivable. They assist in preparing financial reports, maintaining general ledger entries, and ensuring all transactions are recorded accurately. Additionally, they may handle payroll processing, respond to vendor inquiries, and help with month-end and year-end closing procedures. Their work ensures that financial data is organized, up-to-date, and compliant with relevant regulations, facilitating smooth financial operations for the business.
Job Overview
We are seeking a detail-oriented and organized Accounting Assistant to join our finance team. This role will support daily accounting operations, including accounts payable/receivable, financial record maintenance, and month-end closing processes. The ideal candidate will have a strong understanding of basic accounting principles and proficiency with accounting software, ensuring accuracy and compliance with U.S. GAAP standards.
Accounting Assistant responsibilities include:
1. Process accounts payable and receivable transactions accurately and timely.
2. Reconcile bank statements and credit card transactions monthly.
3. Assist in preparing financial reports, including balance sheets and income statements.
4. Maintain and update general ledger accounts and journal entries.
5. Support month-end and year-end closing procedures.
6. Handle vendor inquiries and resolve discrepancies in billing.
7. Prepare and submit sales tax returns in compliance with state regulations.
8. Assist with payroll processing and employee expense reimbursements.
1. Associate's degree in Accounting, Finance, or related field.
2. Minimum 1-2 years of experience in an accounting or bookkeeping role.
3. Proficiency in Microsoft Excel (pivot tables, VLOOKUP, formulas).
4. Familiarity with U.S. GAAP and basic accounting principles.
5. Experience with accounting software such as QuickBooks or Sage.
6. Strong attention to detail and accuracy in data entry.
7. Ability to handle confidential financial information with integrity.
Preferred Qualifications
1. Bachelor's degree in Accounting or Finance.
2. Experience in a similar industry or corporate accounting environment.
3. Knowledge of ERP systems like NetSuite or SAP.
4. Experience with multi-state sales tax compliance.
5. Prior exposure to payroll processing systems (e.g., ADP, Paychex).
6. Strong analytical and problem-solving skills.
Bonus Skills
1. CPA or CMA certification progress or eligibility.
2. Advanced Excel skills (macros, data visualization).
3. Experience with automation tools for accounting processes.
4. Bilingual skills (e.g., Spanish) for diverse vendor/customer interactions.
5. Familiarity with data analytics tools like Tableau or Power BI.
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